If you’re looking for reimbursement for all your travel expenses, there are a few things you need to keep in mind.

All local travel reimbursements take place through demand checks but you will have to provide supportive documentation as proof of travel. Some of you may be eligible for recurring short-distance travel, for example to a neighboring country. This is done with a standing authorization. This standing authorization has to be signed by the appropriate authority, and it has to explain the need to recurring short-distance travel. Such authorization forms are kept within the home department and they have to be kept safe until the filing process is complete. A report of all the approved expenses and the relevant receipts for proof, have to be sent to the Department of Finance for reimbursement or the Disbursement Services department.
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Official travel is when the traveling occurs for business reasons.  This is when one travels from the place of employment or home in the place where employment is held, to some other destination; and it includes the return from that travel destination to the home or place of employment.

Domestic travel includes traveling to any place within the country, restricting to the fifty states in the United States, its territories and Canada.

In the reimbursement of commercial air travel expenses, the actual cost incurred by the traveler is taken into consideration.  It is important for travelers to select the type of services to make sure the travel is accomplished at reasonable rates.  First class travel is only reimbursed only if essential and the travelers have to get prior approval by the Executive Director, Vice Chancellor, Dean or Provost.  All such approvals have to be sent along with the Expense Report.

In case there is no prior approval for the same, the reimbursement will be done based on the coach fare at the time of booking the ticket.

No reimbursement will be approved for airline insurance premiums. Reimbursement will also not come into play if the traveler has accumulated frequent flyer points that can be used. The Expense Report should be submitted with all the original ticket receipts of travel.

Travelers often have the chance of reducing airfares by choosing to depart late from the destination or arriving early.  This means, the food and living costs should be taken into consideration when determining the travel costs.  The Departmental guidelines should be clear on whether longer travel trips are justified by reduction in airfare.

Importance of Tour Guidehttp://www.namastejee.com/wp-content/uploads/2013/02/mauritius2.jpghttp://www.namastejee.com/wp-content/uploads/2013/02/mauritius2-200x150.jpgDevjeetTour GuideIf you’re looking for reimbursement for all your travel expenses, there are a few things you need to keep in mind.All local travel reimbursements take place through demand checks but you will have to provide supportive documentation as proof of travel. Some of you may be eligible for recurring...